Executive Assistant @ RSL Awards

RSL Awards are a prominent UK Music and Performing Arts Awarding Body, dedicated to recognising and promoting excellence in music and performing arts education. With a team of +50 dedicated staff, we are committed to providing top-tier services within the sector.

The Opportunity

As a key trusted partner of the CEO, this role is responsible for providing administrative support for the Management Board and supporting the CEO with managing day-to-day operations. This role is also responsible for some key elements of facilities management including managing supplier contracts and administering all aspects of our office building.

This role requires a dynamic professional who can handle a wide range of administrative, executive support, and facilities management responsibilities with discretion and efficiency.

Key Duties & Responsibilities

Executive Support

• Serve as a trusted partner and first point of contact for the CEO internally and externally
• Manage the CEO’s calendar including scheduling meetings, and coordinating travel arrangements
• Prepare meeting agendas, take minutes, and follow up on action items
• Draft and edit communications, reports, presentations, and proposals on behalf of the CEO
• Coordinate and track progress on key projects and strategic initiatives
• Conduct research and compile information to support executive decision-making
• Organise and coordinate executive meetings, including agenda preparation and minutes
• Handle confidential information with a high level of discretion

People and Culture

• Administrative support for the Head of People and the HR system
• Organise and oversee internal events and meetings, including room setup, catering, and technical support

Facilities Management

• Supplier and Service Contracts: Manage contracts and relationships with suppliers, service providers, and contractors, ensuring efficient service delivery.
• Office Building Management: Oversee the day-to-day management of our office building, including maintenance, security, and access control.
• Facilities Management: Coordinate and manage office space, equipment, and facilities, optimising space utilisation and functionality
• Budget Management: Assist in the development and management of the facilities budget, ensuring cost-effective solutions

Qualifications

• Proven experience as an Executive Assistant, or similar role
• Excellent organisational and time management skills
• Budget management experience
• Strong written and verbal communication skills
• High level of integrity and ability to handle confidential information
• Ability to multitask and prioritise work in a fast-paced environment

General Duties & Responsibilities

• To maintain confidentiality at all times and to comply with the Company policy on handling confidential/ sensitive data, thus ensuring security in the management and use of information.
• To contribute to close working relationships with all personnel and to help to build an open and honest culture that facilitates learning, creativity and excellence.
• To be courteous and professional to customers and stakeholders of RSL treating them with care and consideration at all times.
• To undertake any other duties at the request of the line manager which are commensurate with the role including project work and absence cover.
• To comply with the policies and procedures of the Company at all times.
• To undertake training as necessary in line with development of the post.
• To participate fully in the performance management process and undertake Continuing Professional Development as required.
• To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
• To ensure compliance with the Data Protection Act, 2018.

The Offer

• £35,000 – £40,000 per annum (full-time)
• 25 days annual leave plus bank holiday, increasing annually to 30 days after 5 years’ service
• Additional leave for Christmas closure
• Pension
• Private Medical insurance
• Employee Assistance Programme
• Wellbeing provision including on site yoga and massage
• Weekly staff lunches, annual away days and regular social events
• Cycle to work scheme
• Parking

RSL is an equal opportunity and Living Wage employer. We are committed to ensuring no applicant or employee is discriminated against on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race. In line with the wide range and diversity of our product range, we particularly welcome applications from disabled candidates and those from the global majority as they are currently under-represented at head office.